IOM Hiring Finance Assistant

Both internal and foreign applicants are encouraged to apply. In the selection process for all IOM openings, applications from qualified and eligible first-tier applicants take precedence over those from qualified and eligible second-tier candidates. Internal applicants are regarded as first-tier for this position.

The successful candidate will be responsible and accountable for managing the resources management functions in Dar es Salaam, Tanzania, under the overall supervision of the Resource Management Officer (RMO) and the direct supervision of the National Finance Officer (NFO), as well as in collaboration with relevant units at Headquarters and the Administrative Centers.

Responsibilities:

• Extract and enter data from multiple sources into financial or accounting systems.
• Respond to accounting, budget, or financial questions about data from personnel in the unit and beyond.
• Process and release all approved and authorized cash payments and bank transfers to suppliers and personnel, ensuring that all payment requests include signed official invoices, receipts, and other supporting paperwork.
• Review all sorts of payments, from purchases to payment requests, ensuring that they are lawfully approved and that all supporting papers are attached;
• Inform the National Finance Officer with the cash forecast and aid in the development of the Mission’s monthly funding request.
• Verify vendor requests for correctness and conformity to IOM financial rules and procedures.
• Verify claims against documents to check that purchases/services are duly approved and that the products have been received or services delivered;
• Prepare the relevant receipts and journal vouchers.
• Assist with the creation of budget, accounting, financial, statistical, and other reports as needed.
• Assist with all staff services, such as travel, expense claims, document retrieval, etc.
• Ensure that all posted payments and other accounting papers are properly and systematically filled out in accordance with the specified standards.
• Responsible for the office’s petty cash.
• Maintain an up-to-date record of bank balances (USD and TZS).
• Perform any other responsibilities assigned by the supervisors.

Qualifications:

Education

• High school graduation and four years of related experience; alternatively,
• Bachelor’s degree in business administration, accounting, finance, or similar subjects, plus two years of relevant professional experience.

UNESCO’s World Higher Education Database includes accredited institutions.

Experience

• Proficient in Microsoft Office products, such as Word, Excel, PowerPoint, E-mail, and Outlook; prior knowledge with SAP is a significant benefit.
• Prior experience working with international humanitarian organizations, non-governmental organizations, or government institutions or organizations in a multicultural environment is advantageous.

Skills

• Attention to detail is critical for avoiding mistakes and adhering to rules.
• The role demands expertise in data extraction, cash management, and financial reporting.Strong arithmetic abilities are required for payment processing and bank record keeping.
• Effective resource management requires strong organizational skills and thorough record-keeping.

Mode of Application:

1. Any offer made to the applicant in response to this vacancy announcement is contingent on funding confirmation.
2. This selection procedure may be utilized to fill comparable posts across many duty stations. Recommended applicants will be eligible for a comparable post for 24 months.
3. This position is subject to local recruiting. Only candidates with a valid residence and work permit for the nation where this post is located will be considered.
4. Appointment shall be contingent on confirmation that the applicant is medically fit for the position, proof of domicile, visa, and authorizations from the relevant authorities, as applicable. Vaccination against COVID-19 will be mandatory for IOM staff who are recruited or otherwise employed by the IOM. Candidates will be required to submit proof of complete immunization as part of the necessary medical entrance on-duty clearance process.
5. IOM does not charge a fee at any step of the recruiting process. IOM does not require any information about financial accounts.
6. IOM only accepts full applications submitted via the IOM online recruiting portal. The online tool also enables applicants to monitor the progress of their application.

Visit our website, IOM Careers and Job Vacancies, for further job posts and information.

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