Global Communities is implementing a primary-school program and recruiting members of their project team. Global Communities is assembling a team of dedicated professionals who are motivated to reach peak performance, learn and grow constantly, and help shape a bright future for students in Tanzania. If you want to make a difference, please consider joining our team. Those looking for the normal 9-5 job need not apply.
The procurement officer provides oversight and management of the acquisition of goods and services for the offices and program activities. The procurement officer maintains a high level of integrity and transparency, efficient planning, organization, documentation, ensuring value for money on all procured goods and services, and archiving of all procurement-related activities.
Responsibilities:
- Develop annual acquisition plans for goods and services.
- Coordinate the planning of procurement processes, complying with donor and organization policies.
- Ensure all staff are oriented and trained on the procurement processes.
- Oversee the solicitation, tendering and review of bids for goods and services.
- Facilitate the internal committees to provide technical inputs and feedback in the procurement processes.
- Ensure GC Tanzania offices perform due diligence exercise for vendors as per GC and US funded projects requirements all the time.
- Communicate with vendors to provide goods and services through preparation of purchase orders and contracts.
- Utilize the Procurement Tracker tool to track and communicate the progress with the Director of
Finance and Admin and the CoP - Maintain the complete database of preferred vendors.
- Provide technical support and advice to the program team in acquisition of program related
procurements in the field offices accurately in timely manner. - Ensure all payment requests and other documentations in relation to procurement are processes
timely, ensuing all supporting documentation is accurate and complete. - Manage the annual process to develop and maintain the preferred Vendor List.
- Ensure the Procurement Files are complete, accurate and timely updated
- Manage and resolve vendors and contractors’ grievances and claims against Global Communities, in line with organizational policies and procedures.
- Regularly review GC Tanzania local procurement manual and make necessary changes as agreed at the country office but ensure compliance with the GC policy in procurement.
- Advise the DFA and CoP on changes in procurement processes/practices as made by GC to ensure compliance all the time.
EDUCATION and/or EXPERIENCE
- University bachelor’s degree in Logistics & Procurement Management, Business Administration, or other related degree
- Minimum 4 years’ experience in procurement Management with an international NGO.
- Experience managing procurement procedures adhering to US Government regulations.
- Experience training staff on procurement processes and best practices
- Demonstrated ability to make judgments and decisions with respect to acquisition within delegated authority.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Thorough knowledge of USG federal rules and regulations related to acquisition.
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Mode of Application:
Cover letters, CVs, and copies of certificates are to be submitted via email to [email protected] on or before October 7, 2024. Only successful candidates will be contacted.