Procurement & Administrative Assistant Jobs at Corus International in November 2024 include a detailed overview of the key requirements, duties, responsibilities, and skills for this role.
Lutheran World Relief, which is part of Corus International, has been present in Tanzania since 1963. Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. In Tanzania, Corus operates under IMA World Health. Our more than 800 employees around the globe are experts in their fields and dedicated to helping the world’s most vulnerable people break the cycle of poverty and lead healthy lives. Further details about the organization can be found at: https://corusinternational.org
We are seeking to recruit a procurement & administrative assistant for a five-year USDA project that is designed to develop and transform small and medium enterprise (SMEs) poultry value chains into sustainable commercial businesses in Tanzania. The project will strengthen the feed sector and incorporate climate-smart technologies; improve animal health management practices; build capacity in agricultural finance services; and strengthen the extension and service providers. The positions will be based at the project office in Mbeya, Tanzania.
Position Summary:
The Procurement & Administrative Assistant will work closely with Director of Finance and Administration, Grants and Compliance Senior Manager and Grants and Compliance Senior Officer. S/he will report to the Director of Finance and Administration and will be responsible for planning, implementing and managing administrative and procurement-related activities. S/he will also be responsible for managing communication and front office-related activities.
Administrative:
- Perform day-to-day administrative activities with regards to standard operating procedures, resources, tools, and quality standards.
- Working closely with program team, organize several workshops, seminars and meetings
- Maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
- Ensure security clearance, travel authorization, tickets, etc for field visit of project official;
- Assist in security management of the office and project assets through monitoring of security guard;
- Support in arranging hotel accommodations, car hire, cellphone airtime, and for project staff as needed.
- Manage the local insurance contracts for office properties and assets.
Procurement:
- Assess procurement requirements, prepare procurement plans, draft specifications, and initiate the procurement process.
- Assist in preparation of procurement / tender documents for RFQs, RFPs, procurement;
- Arrange meetings to evaluate tenders and quotation documents.
- Check quality of goods received and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors;
- Assist in ensuring timely procurement of goods/logistical requirement and services
- Support the project’s procurement efforts, including technical procurements and procurements related to office administration, by assisting with Procurement Actions Requests, quotation solicitation, and Purchase Orders
- Support the procurement team with drafting project procurement documents, including solicitations, negotiation memos, consents to subcontract, and waivers.
- Regularly updating and maintaining the project trackers, procurement and inventory.
- Submit completed procurement packages and invoices for payment to the finance team in coordination with the operations and procurement manager.
- Maintain clear and concise procurement files that document project compliance with USDA rules and regulation, and LWR policies and procedures that affect the procurement process.
- Monitor subcontracts and purchase orders issued to vendors and follow-up as necessary to ensure compliance with terms and conditions and provide regular status reports to applicable staff.
- Upload all procurement documentation to project SharePoint and shared drive.
- Maintain any vendor tracker in coordination with the finance team.
Qualification & Experience:
- Bachelor’s degree in business administration or equally relevant field preferred.
- Minimum of two years of experience in working in procurement of commodities and services for a FCDO or other donor-funded projects preferred, ideally with experience in Tanzania
- Excellent verbal and written and communication skills.
- Totally self-reliant and disciplined to follow through on assigned duties with minimal supervision
- Excellent time management
- Demonstrated versatility, and integrity.
- Proven experience developing new organizational systems and tools required, with a strong command of Microsoft Office required.
- Ability to work in a professional manner with fellow staff members, visitors, and the public.
- Fluency in Swahili preferred, English is required.
Read also: Feed and Animal Health Lead Jobs at Corus International in November 2024