Procurements and Logistics Officer Job at Qatar Charity

Job Description:

Qatar Charity (QC) is seeking a diligent and detail-oriented Procurements and Logistics Officer to support the efficient delivery of procurement and logistical operations for its Tanzania Field Office. The ideal candidate will manage the end-to-end procurement process, maintain vendor relationships, support inventory and logistics functions, and ensure compliance with internal policies and QC regulations.

Responsibilities:

• Manage all procurement processes, including sourcing, bidding, evaluations, and contract negotiations, in line with Qatar Charity’s procurement guidelines.
• Prepare and issue procurement documents such as RFQs, purchase orders (POs), receipts, contracts, and procurement reports.
• Maintain an up-to-date supplier database and conduct regular market surveys to ensure competitive pricing.
• Monitor procurement plans and ensure timely delivery of goods and services.
• Collaborate with program, finance, and admin teams to coordinate procurement needs.
• Ensure all procurement documentation is complete, properly filed, and ready for audits.
• Assess and track supplier performance for continuous improvement.
• Ensure all procurement activities comply with local regulations and QC procurement procedures.
• Coordinate logistical arrangements, including transportation, delivery schedules, and storage of goods.
• Monitor inventory levels, manage stock records, and conduct regular asset and inventory audits.
• Support warehouse operations and maintain updated inventory tracking systems.
• Coordinate staff travel, accommodations, and logistical support for field activities and workshops.
• Ensure all logistical procedures are aligned with QC safety and security protocols.
• Assist in organizing the maintenance and servicing of office facilities, vehicles, and equipment.
• Maintain proper documentation for all logistical transactions and movements.

Requirements:

• Bachelor’s degree in procurement, logistics, supply chain management, finance, accounts, or a related field.
• Minimum 2 years of experience in procurement and logistics, preferably in an INGO or humanitarian context.
• In-depth knowledge of procurement procedures, vendor management, and supply chain practices.
• Proficient in Microsoft Office applications, especially Excel and Word; knowledge of ERP or logistics software is an advantage.
• Excellent coordination, communication, and organizational skills.
• High level of integrity and confidentiality.
• Fluent in English and Kiswahili; Arabic is a plus.
• Ability to manage multiple priorities and work under pressure.

Application Process:

Qualified and interested candidates are encouraged to submit their CV and a cover letter to: qctanzania@qcharity.org no later than 11th May 2025 at 23:59 HRS. Please use the subject line: QCO/PLO/2025/04.

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