Finance Officer Job at Mott MacDonald

Job Description:

The finance officer will be responsible for ensuring effective administration of financial operations within the program management team. This role involves supporting the finance manager in recording and retrieving financial details, maintaining financial records, processing payments, handling cash, and reconciliations. The position requires close coordination with the project manager, admin officers, and technical team, as well as liaising with the team in Dodoma and other locations.

Responsibilities:

• Provide support to the finance manager to produce forecasts and budgets for work activities based on the estimates on the Rolling Work Plan (RWP).
• Ensure that timely, accurate, and appropriate information is available to the program management team.
• Carry out any other duties as may be required for delivery of the program.
• Assist with the preparation of bank reconciliation statements and ensure they are checked and approved for submission within the deadline.
• Assist in carrying out timely bank transactions and also deposit checks into vendors’ accounts.
• Responsible for petty cash management and ensuring regular reconciliation of cash balance for review.
• Accountable for cash count and reporting on the cash count exercise to the management.
• Responsible for recording cash and transactions into the applicable bank or cash book.
• Ensure records are available for regular checking and are up to date to meet the deadline for submission to the UK head office.
• Provide support for payment and disbursement of cash payments, e.g., per diems. To produce reconciliation of payment and supporting documents for appropriate retirement.
• Assist with the compilation of vendors’ lists and collation of vouchers for batch processing within the financial system.
• Assist in the preparation of all payment vouchers and checks, and ensure the timely settlement of all undisputed invoices.
• Checking and ensuring that all payment vouchers meet the minimum audit requirement by checking for approvals and necessary supporting documentation.
• Ensuring tax compliance, more specifically with reference to the withholding tax as per the relevant provisions
• Assist the Project Accountant and Accounts Clerk in the preparation and the subsequent activities for external (e.g., client) and internal audits, as and when required
• Operationalize the Mott MacDonald Business Management Systems (BMS) procedures, including health, safety, and security, as required by Cambridge Education/Mott MacDonald for the project.
• Contribute as required to program reporting related to the areas above.
• Promote healthy work ethics, good governance, and anti-corruption behavior.
• Other duties as may be assigned from time to time by the program manager.

Requirements:

• Excellent numeracy and accountancy skills
• Experience of working for an international organisation, preferably in the development/humanitarian sector
• Experience in budget management
• Strong IT skills and knowledge of MS Office systems
• Excellent oral and written communication skills in English
• Attention to detail and accuracy
• Ability to think ahead and produce accurate information
• Willingness to be flexible and respond in a timely manner to support colleagues in the Kampala office as required
• Experience in operating within environments with diverse cultures and practices

Application Process:

To submit your application, please follow the link provided above.

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