Grants Management Specialist Job at Danish Refugee Council

Job Description:

The Grants Management Specialist position will provide essential grant management support to the Business Development and Quality Manager and Head of Program in delivering quality programs in line with the DRC Tanzania strategy and country action plan. The grants specialist is responsible for the coordination and development of high-quality reports and proposals for DRC’s programs in Tanzania. The grants specialist will ensure grant management throughout the grant management cycle, including ensuring timely and high-quality reports are submitted to donors and grant management databases and tools are kept updated. This position will ensure and provide guidance on compliance with donor and internal DRC rules and regulations and is further responsible for grant management capacity-building efforts.

Responsibilities:

• Coordinate and support the development and finalization of high-quality, timely reports for donors, partners, and government on program progress, ensuring all donor reporting requirements are met and strategically positioned to demonstrate DRC’s leadership in programming in the country context.
• Support the Grants Management Manager in providing timely, thorough responses to information requests from internal and external sources.
• Support the Grants Management Manager in overseeing proposal development processes, including drafting and producing high-quality concept notes and proposals and coordinating with all business areas.
• Support the Grants Management Manager and Country Director with the development of program strategy and/or drafting of position papers and other related initiatives, leveraging evidence from programs.
• Support the Grants Management Manager in ensuring sound project cycle management across the country portfolio.
• Serve as the main gatekeeper of high-quality reporting and communication activities for all portfolios, drafting original content and providing strategic guidance on positioning and messaging of all reporting and communications materials.
• Support the process of needs assessment data collection.
• Serve as the main gatekeeper of donor compliance for all portfolios, providing operational guidance to program teams based on donors’ rules and regulations.
• Ensure that DRC Dynamics is updated and relevant functionalities are correctly used.
• Serve as the focal point on partnerships, acting as the focal point for the partners as needed through the vetting process and project lifecycle.
• Support the development of strategic partnerships and partner mapping.
• Lead the maintenance of a partnership tracking database for the mission.
• Support partners to develop proposals for DRC programmatic and related activities
• Proposes tools to improve long-term partnership management.
• Ensures that the capacity-building plan is carried out according to the approved timeline.
• Ensure that the partnership steps (vetting, contracting, support) are carried out according to DRC procedures and donors’ regulations.
• Ensures throughout the project that the commitments of both parties (DRC and partners) are carried out in accordance with the terms of the signed contracts (e.g., requests for funds, justification of expenditures, production and sharing of reports, etc.)
• Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed.
• Update, streamline, and disseminate grants management tools and resources.
• Lead initiative to identify, research, write, and report on key sector success stories for internal and external audiences, packaging stories that center on evidence to further illustrate the impact of the programming.
• Increase visibility and ensure leadership positioning through developing strategic communication materials, such as sector profiles, impact reports, program briefings, and other relevant pieces.
• Raise any issues of non-compliance and assure compliance with DRC standards and procedures.
• Provide regular updates to the grants manager.
• Perform other duties as agreed with the Grants Manager.

Requirements:

• At least 3 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors, including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in capacity building and training of national staff and partners.
• Full professional proficiency in English
• University degree in international relations, project management, business administration, or equivalent professional qualification
• Excellent English written and spoken is essential
• Knowledge of local language

Application Process:

To submit your application, please follow the link provided above.

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